SwedishProfessionals.com Inc., a Delaware corporation with its principal offices at 425 1st San Francisco, CA 94105 United States, (“SwedishProfessionals.com”, “us”, “we”, or “our”) operates the www.swedishprofessionals.com website (the “Site”) and provides international payroll and related services (the “Services”), which is available through the Site. SwedishProfessionals.com has developed a global privacy program under which we offer the same high standards of privacy protection regardless of where you are in the world. When we refer to SwedishProfessionals.com, we mean the SwedishProfessionals.com entity with which you have an agreement, if applicable. This Privacy Policy informs you of how information about you is collected, used, and disclosed by us. This Privacy Policy forms part of our SwedishProfessionals.com Platform Terms of Service. Unless otherwise defined in this Privacy Policy, capitalized terms used in this Privacy Policy have the same meanings as in our Terms of Service.
Scope of Application This Privacy Policy applies to the following individuals:
Visitors of the Site with whom SwedishProfessionals.com does not have a contractual relationship Clients who use our Services, including client UBOs or representatives Independent Contractors who use our Services SwedishProfessionals.com community platform users Suppliers who provide products or services to SwedishProfessionals.com Candidates Prospects Participants of webinars, conferences, trade events, surveys, etc.
By using our Site and/or our Services as well as engaging with SwedishProfessionals.com in any way, you agree to the collection and use of your information in accordance with this Privacy Policy.
Information collection SwedishProfessionals.com collects and stores certain information about you. This information can be used on its own or in combination with other information to identify you (“Personal Information”). Below is a list of types of Personal Information that we may collect and use about you.
Categories of Personal Information:
- Contact: Information we use to contact you including physical addresses, e-mail addresses, and phone numbers
- Identification: Information we use to identify you including full name, government ID, passport, DoB, and selfie
- Financial: Information about an individual’s financial account including bank account details, payment card details
- Transactional: Information about the transactions you carry out and the payments to and from your accounts with us including amounts and dates
- Contractual: Information about the products or services we provide to you
- Locational: Information we get about where you are, including country and IP address. This may come from your mobile phone or the place where you connect a computer to the internet. It may also include locations where you used your card.
- Usage: Information about the usage of our Services and Site including metadata
- Technical: Information on the devices and technology you use including IP address, login data, browser type and version, timezone, operating system, browser type
- Communications: Information from communications between us including any personal data you may share with us in your messages, communication metadata
- Professional: Information about professional career and educational background including current and old job positions, degrees, qualifications
- Public and third-party records: Information about you that is in public records and information about you that is publicly available on the internet. We also collect information about you which we receive from other companies, such as (without limitation) credit reference or fraud protection agencies.
- Consents: Any permissions, consents or preferences that you give us
- SwedishProfessionals.com Community Platform Content: The SwedishProfessionals.com Community allows you to post or transmit comments, computer files, messages, and other materials. This content may include personal data
- Other Information: Any other information you choose to provide to us through all available channels, participating in user/customer surveys or otherwise visiting and interacting with our Site and/or Services.
For the avoidance of doubt, Personal Information shall not include any personal information which is anonymised, after which the identifiable data is destroyed. SwedishProfessionals.com may also collect and use non-Personal Information to analyze the effectiveness of our Services and to improve our Services. We may collect non-Personal Information through the Services, the Site and through cookies.
Sources of Your Personal Information We may collect personal information about you or your businesses from any of these sources:
- Directly for you when you use our Services, complete a contact form, request marketing communications, participate in surveys or contact us. SwedishProfessionals.com collects profile and usage data when you interact with our Site and/or Services, including, without limitation, your security details, app or your web browser settings, marketing choices and data from the devices you use to connect to our platform so we can provide you with our products or services. We also collect information through the use of cookies and other internet tracking software while you are using our website or mobile apps as described in detail in our Cookie Policy.
- From third parties: Companies, business partners or individuals that introduce you to us; Business partners, service providers, sub-contractors, advertising networks, analytics providers, search information providers, fraud protection services, Payment Service Providers (PSPs) who help us authenticate your identity, improve the quality of our Services, promote our Services and protect our business. We may also receive Personal Information about you from providers that help prevent, detect and prosecute unlawful acts, money laundering, and fraudulent behavior; Social networks and other technology providers (for instance, when you click on one of our Facebook or Google adverts); Public information sources such as (without limitation) national company registries; Market researchers; Government, law enforcement agencies, authorities and regulatory bodies
Cookie Use Please refer to our Cookie policy for more information.
Information Use Below is a list of the ways that we may use your Personal Information together with the legal basis of processing, where applicable under data protection law.
What we use your personal information for:
- Serving you: Managing our relationship with you or your; Developing and carrying out marketing activities; Studying how our customers use products and services from SwedishProfessionals.com; Communicating with you about our products and services. Our reasons: Fulfilling SwedishProfessionals.com’s contract with Users; When it is SwedishProfessionals.com’s legal duty; When Users consent to it; When it is in SwedishProfessionals.com’s legitimate interest: Keeping our records up to date, Working out which of our products and services may interest you and telling you about them, Developing products and services, Improving our business.
- Testing new products: Improving our products and services; Managing how we work with other companies that provide services to us and our customers; Developing new ways to meet our customers’ needs and grow our business. Our reasons: Fulfilling SwedishProfessionals.com’s contract with Users; When it is SwedishProfessionals.com’s legal duty; When Users consent to it; When it is in SwedishProfessionals.com’s legitimate interest: Being efficient about how we fulfill our legal and contractual duties, Asking for your consent when we need it to contact you, Developing products and services, our pricing for them and types of customers that may want to use them. This may include sending questionnaires and surveys as well as requesting feedback from existing customers.
- Marketing and events-related communications: Communicating SwedishProfessionals.com’s products, services, invite you to participate in events or surveys, or otherwise communicate with you for marketing purposes with the consent requirements of applicable law. Our reasons: When Users consent to it; When it is in SwedishProfessionals.com’s legitimate interest: Being efficient about how we fulfill our legal and contractual duties.
- Managing our operations: Delivering SwedishProfessionals.com’s products and services; Making and managing payments; Managing fees and charges due on user accounts; Collecting and recovering money that is owed to SwedishProfessionals.com. Our reasons: Fulfilling SwedishProfessionals.com’s contract with Users; When it is SwedishProfessionals.com’s legal duty; When Users consent to it; When it is in SwedishProfessionals.com’s legitimate interest: Being efficient about how we fulfil our legal and contractual duties.
- Crime prevention and managing risks: Identifying, investigating, reporting and preventing fraud, money laundering and other crime; Managing risk for us and our Users; Complying with laws and regulations; Investigating and responding to complaints and feedback. Our reasons: Fulfilling SwedishProfessionals.com’s contract with Users; When it is SwedishProfessionals.com’s legal duty; When Users consent to it; When it is in SwedishProfessionals.com’s legitimate interest: Developing and improving how we deal with financial crime, as well as doing our legal duties in this respect; Being efficient about how we fulfil our legal and contractual duties; Complying with rules and guidance from regulators.
- Business management: Operating
- cluding managing our financial position, business capability, planning, adding and testing systems and processes, managing communications, corporate governance, and audit; Carrying out our obligations arising from and exercising our rights set out in our contracts. Our reasons: When it is SwedishProfessionals.com’s legal duty; When it is in SwedishProfessionals.com’s legitimate interest: Being efficient about how we fulfil our legal and contractual duties; Complying with rules and guidance from regulators; Fulfilling SwedishProfessionals.com’s contract with Users.
- In cases where we need to process personal data for the performance of the contract with you or as required by law and you refuse to provide your information, we may not be able to perform the contract with you and consequently, we may not be able to provide certain services to you.
- Communications We may contact you with newsletters and other marketing information that may be of interest to you. You may opt out of receiving any, or all, of these marketing communications from us by following the unsubscribe link or instructions provided in any email we send or by contacting us. Please note that we may still send you transactional or administrative messages related to the Service even after you have opted out of receiving marketing communications.
- Information Sharing with Third Parties We will only share your information with the third parties listed below for the purposes described above in the “Information Use” Section unless otherwise noted at the point of collection:
- Our clients to whom you provide your services
- Trusted third-party agents, partners, suppliers, and service providers who assist us in providing the Services to you and are only permitted to use your information according to the purposes specified in their agreement with us. These third parties include website hosts, data hosts, cloud software providers, IT providers, identification verification providers, customer support providers, payment processors, financial institutions, financial advisors, legal advisors, auditors, and insurance companies. These partners are required under law and contract to keep your Personal Information confidential.
- Government or public agencies, law enforcement authorities, regulators or any other entity having appropriate legal authority for receipt of you Personal Information, if required or permitted by law or legal process or if we believe that such action is necessary to comply with the law, to protect the security or integrity of our business, our Site and/or Services and to protect the safety of the users of our Services or the public
- We may disclose your Personal Information to a third party who acquires any part of our business, whether such acquisition is by way of merger, consolidation, divestiture, spin-off, or purchase of all or a substantial portion of our assets
- We may share de-identified Personal Information with academic institutions to perform research, under controls that are designed to protect your privacy—including requiring such institutions to operate under confidentiality agreements and mandating that published findings contain only de-identified and aggregated data
- From time to time, we may share reports with the public that contain anonymized, aggregate, de-identified information and statistics, and
- We may share Personal Information with our current and future SwedishProfessionals.com affiliates. Our affiliates may use your Personal Information in a manner consistent with this Privacy Policy
- When you provide your consent to us to share your information
- Retention of Your Personal Information We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, consistent with applicable law. This retention period allows us to comply with our legal obligations, resolve disputes, enforce our agreements and study customer data as part of our own research. We will not retain your data for longer than is necessary to fulfill the purpose for which it is being processed. To determine the appropriate retention period, we take into consideration the amount, nature, and sensitivity of the personal data, as well as the purposes for which we process it. We also assess whether we can achieve those purposes through other means. For the data retention period related to the Services provided to you, please refer to the Data Processing Addendum.
- Security The security of your Personal Information is important to us. We implement suitable measures to safeguard the information you entrust to us, preventing its loss, misuse, unauthorized access or disclosure, alteration, and destruction, addressing threats from both external and internal sources. Furthermore, we restrict access to your personal data to individuals such as employees, agents, contractors, and other third parties, but only those who require such access for legitimate business purposes. These authorized individuals will process your personal data solely based on our explicit instructions and are bound by a confidentiality obligation.
- If you have selected a password or other login credentials that grant access to the SwedishProfessionals.com platform, it is your responsibility to take all reasonable measures to maintain the confidentiality of this information. You should not share your password or login credentials with any other individual.
- Please be aware that no method of transmission over the internet, or method of electronic storage is 100% secure and we are unable to guarantee the absolute security of the Personal Information we have collected from you. Therefore, you are also a key stakeholder in making sure that your Personal Information is protected. If you become aware of any breach of security or privacy, please contact us immediately at dpo@swedishprofessionals.com.
- International Transfer Information collected while you use the Site and/or Service, including your Personal Information, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.
- If you are located outside the United States and choose to provide information to us, please note that we will transfer the information, including your Personal Information, to the United States and process it there. In order to provide adequate protection for the data transfer, we have in place contractual arrangements with our subsidiaries, affiliates and business partners in respect of such transfers. By utilizing our Sites and/or services, you authorize the international transfer of your data, to the United States, where we are based, and to other locations where we and/or our service providers operate. Note that the SwedishProfessionals.com Platform is maintained and owned by SwedishProfessionals.com Inc., a United States entity, however SwedishProfessionals.com stores all SwedishProfessionals.com Platform data in Ireland (EU) only.
- Link To Other Sites Our Site may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.
- Children’s Privacy We do not knowingly collect Personal Information from children under the age of 18. Our Site and Services are not addressed to minors. If you are a parent or guardian and you learn that your children have provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from a child under the age of 18 without verifiable parental consent, we will take steps to remove that information from our servers.
- Your rights Under applicable privacy regulation, you may have some or all of the following rights in respect of your Personal Information:
- to obtain a copy of your Personal Information together with information about how your Personal Information is processed;
- to rectify inaccurate Personal Information;
- to erase your Personal Information in limited circumstances where it is no longer necessary in relation to the purposes for which it was collected or processed;
- to restrict processing of your Personal Information
- to object to the processing of your Personal Information where we’re relying on a legitimate interest;
- to object to decisions that are based solely on automated processing or profiling;
- to obtain a portable copy of your Personal Information, or to have a copy transferred to a third party controller; or
- to withdraw your consent, at any time, where you may have provided it for the collection, processing and transfer of your Personal Information for a specific purpose;
- In addition to the above, you have the right to lodge a complaint with a supervisory authority for data protection.
- To exercise these rights you may contact us either by emailing dpo@swedishprofessionals.com or addressing it to the Head of Data Privacy Manager Service, Bouaziz & Partners, 45 Quai de la Seine, 75019, Paris, France.
- We may ask you for additional data to confirm your identity and for security purposes, before disclosing the information requested to you. If you would like to submit a request on behalf of another individual, you may do so by providing proof of authorization by the individual to submit such a request on their behalf. We reserve the right to charge a fee where permitted by law. We may also decline to process requests that jeopardize the privacy of others, are excessive, or would cause us to take any action that is not permissible under applicable laws. Additionally, as permitted by applicable laws, we may need to retain certain Personal Information for a limited period of time for record-keeping, accounting and fraud prevention purposes. Please note also that you may be able to exercise some of these rights without our intervention. For example, if you are a registered SwedishProfessionals.com platform user, you can access and update your personal data.
- Changes To This Privacy Policy This Privacy Policy is effective as of the “LAST REVISED” date specified at the top of